This automated solution takes email security and compliance out of the hands of employees – minimizing human error, ensuring strict policy enforcement company-wide, and making it easier than ever for organizations to protect important information in transit and adhere to privacy regulations.
Securing sensitive email is required to comply with regulations such as GLBA, HIPAA, HITECH and PCI, and should also be a best practice in risk management for all companies. But, despite legal liabilities and business implications, many companies still do not have secure email measures in place.
In fact, a recent DataMotion survey found that 34.5% of respondents do not have the ability to encrypt email, and 28.9% do not monitor the content of outbound email and file attachments for compliance purposes. Regardless of the reason, companies are cutting corners even as data breaches continue to make headlines and regulatory agencies hand out millions of dollars in fines for privacy and security violations.
DataMotion’s SecureMail Gateway provides companies with a simple, efficient and cost-effective way to secure email and achieve compliance. The Gateway scans all outbound email and attachments for sensitive content as defined by corporate policies and automatically encrypts all messages that require secure delivery.
Adding an extra layer of intelligence to the filtering process, the Gateway uses Exact Matching functionality in addition to traditional pattern matching to better identify and secure email containing sensitive data.
Exact Matching compares target email messages against an actual set of dynamically updated data specific to an organization, such as customer account numbers. The specificity of Exact Matching greatly reduces false positives – eliminating the time and effort IT administrators spend investigating them.
“New regulations, stricter data retention policies, and the risks associated with data leakage are all driving the need for secure email and data delivery,” said Michael Osterman, president, Osterman Research, Inc. “Encryption is one of the most successful ways to secure sensitive content in email, but many companies still lack this tool today. In order to be adopted widely, encryption services need to be easy to use for both the sender and recipient. Through its SecureMail Gateway, DataMotion has delivered a simple yet effective secure email solution that helps companies protect sensitive data in transit – and it comes at a time when the industry needs it most.”